Training Notes (Internet Explorer 5 + Outlook Express)
Local Documents
These are documents that you create and store on your own computer. They may be:
· for your own use only
· printed out (e.g. letters) and sent to someone else.
· attached to emails for sending to someone else
They are created using a program such as MS Word.
They are stored as files on your hard disc using File Manager / Windows Explorer
Web Pages
Web pages are like electronic magazines or books. Consider the whole World Wide Web as a very large library. Each web site is like an individual book and has an address something like www.name.co.uk (or http://www.name.co.uk).
You access web sites using Internet Explorer (also known as IE5). You move from one page to another by clicking on links on the pages.
You save the addresses of sites you want to use again in ‘Favorites’, within Internet Explorer.
Email is a means of sending and receiving electronic messages. You send the messages to individuals’ personal addresses, which look like name@onetel.net.
Email is sent and received using MS Outlook. (which has better facilities than Outlook Express)
You save the email addresses you want to use again in Contacts.
Contacts can also be used to hold other information, such as phone numbers and postal addresses.
Internet Explorer (IE5)
To start
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Click on the link on the desktop or the toolbar at the bottom of the screen. |
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If you are not connected you will also have to click on the icon for your ISP connection, e.g. |
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To access a new site by typing the address
Type the Internet address (e.g. www.bbc.co.uk) in the address box near the top of the screen and hit ‘enter’.
To access a new site that you have already stored as a Favorite
Click on the ‘Favorites’ icon at the top of the screen so that the ‘Favorites’ window is visible at the left of the screen.
Click on the yellow folder that represents the category of site you want. The folder will open and display its contents.
If necessary click on the sub-folder that represents the sub-category you want and so on until you see the name of the page you want.
Double-click on that page.
To store a site you have on screen as a Favorite.
Click on the ‘Add’ icon at the top of the favorites list.
Look at the Name box – if the name is suitable, leave it. Otherwise, go to the name box (Alt‑n) and type in a name that you will recognise in future.
Now go to the ‘Create in’ list (Alt‑i). Move down to the correct folder (category). If this has sub-folders (a little ‘+’ to the left) open these up with the à key. Move down to the correct sub-folder.
When you are happy, store the address by keying ‘enter’ (or ‘return’)
You can check that it has been done correctly by looking in the appropriate favorites folder to see if the new entry is there.
To store a site address that you have found in a magazine
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IE5 is not very good at this. The best way is to use Windows Explorer or File Manager (by clicking on its icon. |
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Expand the contents of the C drive (click on the + sign to the left of the ‘Win98 (C:)’ symbol.
Expand the contents of the ‘Windows’ folder.
Expand the contents of the ‘Favorites’ folder.
Go on expanding sub-folders until you find the one that you want. Make sure it is highlighted.
Create a new ‘shortcut’ by clicking on File > New > Shortcut (Alt-f,n,s)
In the Command Line box type the address of the site (e.g. www.bbc.co.uk) and then click ‘next’ (alt-n).
In the ‘select a name’ box, type a name that you will recognise in future, then ‘enter’.
Repeat for each of your new addresses. Check by going into Internet Explorer and looking at the favorites as above.
To create a new folder in Favorites
In Internet Explorer click on the ‘Organize’ icon at the top of the Favorites list.
If you want to create the folder as a sub-folder then move down the folder list to the appropriate ‘parent’ folder. Click on this to expand the contents.
Click ‘Create Folder (Alt-c)
Click rename (Alt-r)
Overtype the name ‘New Folder’ with the name of the category you want.
Click Close (Alt-l)
To move an address to a different folder.
In Internet Explorer click on the ‘Organize’ icon at the top of the Favorites list.
Move down the folder list, expanding folders as necessary, until you have highlighted the item you want to move.
Click on ‘move to folder’ (Alt-m)
Move down the new list of folders until you have highlighted the new folder
Click OK (enter)
Note that you can also move whole sub-folders like this, not only individual addresses.
To find a web site whose address you don’t know.
First, I suggest you create a Favorite folder called Search Engines.
In this store an address www.google.com and name it ‘Google’.
Use this favorite to go to the Google web site.
In the ‘search’ box type any key words you are looking for.
This will return a list of all the sites it can find that contain all the key words you typed.
Look at the short summaries and when you see something that looks promising click on the title to that summary (which should be underlined in blue). This will bring up the full web page.
If it’s no good, click on ‘back’, to go back to the Google results list and look to see if there is anything else which may be useful.
Remember, if you find a useful site it is a good idea to store its address as a favorite (see above).
Outlook Express
You use Outlook Express to send and receive email and to file your contacts.
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To start Outlook Express, click on its icon
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This should connect you automatically to the Internet. If not, you will need to click on your ISP icon.
To receive any emails that have been sent to you.
Start Outlook Express
Click on Send/Receive
If there is any new mail it will appear in the ‘Inbox’.
To see it click on ‘Inbox’ in the list of folders.
To read a particular message, click on the message title in the top right hand pane and the full message will appear in the bottom pane. Alternatively, double click on the message title and it will appear in a new window.
Once you have received all your emails you can disconnect and read the messages at leisure.
To see any attachments on an email
An email may contain ‘attachments’. If so you will see a paper clip alongside the message title.
Some types of attachment, particularly pictures, will open automatically and you will be able to see them by clicking or double-clicking on the message title as above.
Others, such as Word documents or Excel spreadsheets, you will need to open yourself. To do this, click once on the paper clip at the top right of the bottom pane. This will bring up a list of the attachments (showing an icon for the type, the name of the attachment and an indication of the size). Click once on the name of the item you want to open. The appropriate application (e.g. Word or Excel) will start and the attachment will open.
Warning: If
the name of the attachment ends with .exe, do not open it unless you are very
sure of what it is. Even if it appears
to have been sent by someone you know it may well contain a virus.
To reply to an email you have received.
With the received email on the screen, click on the ‘reply’ button. (Alt-r).
This brings up a new message screen with the ‘To’ address and ‘Subject’ already filled in and with a copy of the original message in the text area.
Type your message of reply and delete any of the original message that you don’t want..
Click on ‘Send’ (Alt-s)
If you are not connected to the internet (and you don’t need to be) you will get an error message saying that your message could not be sent. Don’t worry, just close the error message box. Your message will be sent later.
* Transmit
the message
When you have finished replying to all messages and creating new ones, you must reconnect to BTInternet, then click on Send/Receive
To send an email to a new address
Click on the ‘New Mail’ icon (Alt-f,n,m)
This brings up the new message window.
Type the address in the ‘To’ box.
Type in any extra addresses, separated by semi-colon.
Type in a suitable subject line.
Type in the message.
Press ‘send’ (Alt-s)
Transmit the message as in * above.
To save an email address for future use.
On any email that you have received or sent click on the name you want to save to highlight it.
Right click on the name (Shift-F10)
Click on ‘Add to address book’
This will bring up the new contacts form with the name and email address fields already filled in.
Add any extra information you want to save, such as postal address or phone number.
Click on ‘OK’
To send an email to an address from the Address Book
Click on the ‘New Mail’ icon (Alt-f,w,m)
This brings up the new message window.
Click on ‘To’
Click on the name you want in the list on the left. (To find it quickly type the first few letters in the ‘Type Name’ box.
Click on ‘To>’ (Alt-t)
Repeat as often as necessary.
Click on OK (enter)
Type in a suitable subject line.
Type in the message.
Press ‘send’ (Alt-s)
Transmit the message as in * above.
To create new contacts in address book
The address book can be used to store all sorts of information, including email addresses, phone numbers, postal addresses, etc.
In Outlook Express, click on Addresses on the toolbar.
Click on ‘New’ and on ‘New Contact’ (Alt-f,n,c)
Fill in the information on the contact form as necessary.
When complete, click on ‘OK’
To find a contact
In Outlook Express, click on Addresses on the toolbar.
Type the first few letters of the name you are looking for, in the ‘Type name’ box, until that name appears in the main window.
Double-click on the contact name to bring up the details.
To dial a contact
Find the details of the contact as above.
Click on the ‘action’ icon and on ‘Dial’. Select the correct number from the drop down list, if more than one. Click on ‘Call’
Note that you must use the ‘phone to make the call, you cannot use the computer microphone.
Backup
It is a good idea to take a backup of all the data held on your hard disc at regular intervals. If your hard disc fails it may be impossible to retrieve any data from it. In this case you will, at least, have your last back up to fall back on.
You should find that all your data can be backed up on just 2 or 3 floppy discs (or one zip disc). Keep two backup sets. Use set 1 for your first backup. The following week, say, use the second set. The week after that go back to set 1. In this way, even if one of your backup sets developes a fault you will not lose more than two weeks data.
To set up a new back up job.
Start > Programs > Accessories > System Tools > Backup
Click on ‘create a new backup job’ and OK
Click on ‘back up selected files’ and Next
Select the files and/or folders you want to backup (see below*)
Click on ‘all selected files’ and Next
On the next screen set the top box to ‘file’ and the second one to A: (or the name of your zip drive).
Leave both boxes ticked on the next screen and Next
Give the job a name (e.g. Weekly Backup) and Start
Suggested folders for backup:
· My Documents
· C:\WINDOWS\Application Data\Identities\{A8….31}\Microsoft\Outlook Express (the bit in {} will be different on your system.
To run an existing back up job
Start > Programs > Accessories > System Tools > Backup
Click on ‘open an existing backup job’
Select the name of the job
Start.